Content Marketing Tools

Ask any content marketer how they get it all done, and they’ll probably give you a sly smile and say, “Magic.” Ok, maybe I’m projecting a little, but the truth is most of us rely on a giant mix of content marketing tools to keep up

Practitioners of this craft must be highly organized, strategic thinkers, with a growth mindset. We need a deep understanding of how content marketing and SEO work together to move a business forward. We also require strong social media and interpersonal skills to promote our content beyond what we can achieve with search. And, finally, proficiency with analytics tools is essential because we must be able to track, analyze, and report our results.

It’s a lot of work, but it becomes easier when you have the right tools. So, this resource contains links to my favorite content marketing tools, separated into the tasks they support.

Content Research Tools

Image of person asking questions.

Developing content requires a significant investment of time and resources. So, it’s important to put thought into why you’re creating it and what you expect to achieve.

The content marketing tools in this section can help you explore topics and gain insight into the competition. They can also help you figure out how to craft content that will appeal to your customers and the search engines.

Keyword Research:

All keyword research tools are not created the same. Google’s Keyword Planner is free, but unless you pay for advertising the search volume data is limited. Other tools allow you to run a few searches for free, but the best ones require a subscription and come with some really great features. Here are a few to start with. Experiment to figure out what works best for you.

Topic Research, Inspiration, & Curation:

  • BuzzSumo
    This is an amazing tool that allows you to see the type of content that performs best for specific topics. And that’s just one of its many features. You’ll notice that I list this tool for several types of content marketing tasks.
  • Google Autofill
    This is more of a trick than a tool. Start by typing your topic into Google. Then pay attention to the autofill terms provided in the search box and the related searches listed at the bottom of the results page. This is a fun way to come up with unique angles for whatever topic you have in mind.
  • Google Trends
    Use this tool to see how your topic has performed over time and to make the most of seasonal trends. But, be aware that low search volume topics won’t be reflected here. If your topic doesn’t produce results, try searching a slightly broader term.
  • Feedly
    Do you learn by reading the work of your peers? If so, check out this tool. It makes it easy to capture articles from your favorite publications in one place.
  • Pocket
    When you find articles you like, save and categorize them in Pocket. Pocket is a clutter-free way to save articles that you want to share or reference later.

Topic Idea Generators:

Stumped for blog post ideas? If you need to come up with something fast, pop a keyword into one of these idea generators and let the algorithm do its work.


Content Planning Tools

When it comes to your content marketing strategy, it’s important to keep everyone on the same page. You may have a writer, editor, and graphic designer all working on the same piece of content. You need to take control of your editorial calendar, plot out each piece of content, and assign tasks.

While you can do this with a spreadsheet, as content operations mature, most companies find that they need a tool that allows for easier collaboration. Of course, you will need to choose one that fits your style. Below are a few I’ve used that are great for this purpose.

Coffee on a planner to illustrate content planning tools.


Content Marketing Tools for Writing

Image of a woman writing to illustrate content writing tools.

Designing compelling content day in and day out is no small feat. Even the best writers can fall prey to grammatical errors, writer’s block, or lack of inspiration. Content marketing tools that help with the writing are often exactly what you need to shake off the cobwebs and get going again.

Here are a few good ones.


  • Hemingway
    When developing online marketing content, we strive to keep our writing clear, concise, and free of passive language. Simply copy and paste a piece of text into this online app and let it highlight your trouble spots.
  • Grammarly 
    Office applications can check your grammar when you’re using them, but what about when you’re online? Grammarly can help keep your writing error-free no matter what application you’re using.
  • Cliché Finder
    Are you getting bored with your own writing? It might be because you unintentionally create content with too many clichés. Clichés are overused phrases that slip into our language. Pop a few paragraphs into this tool to see if this is the problem.

Headline Assistance:

The headline is your first (and sometimes only) opportunity to capture a reader’s attention, so it’s worth a little extra effort. These analyzers will help you craft a strong headline and the download from Copyblogger provides ideas for headline formulas that work.

Super-Charged Writing Applications:

Most of us can get by with basic writing applications, but for those who want to take their writing to the next level, check out these tools that were designed for serious writers.


Content Imagery Tools

Content performs better when it includes images. Images break up large blocks of text (making content easier to consume), and they help us share complex ideas. Images are also important for those who wish to encourage social sharing because social posts with visual appeal are more engaging.

To this end, here are a few of my favorite resources for finding and creating images.

Image of a woman looking at art to illustrate content imagery tools.

Free Images:

Finding the perfect image can be a challenge, especially if you’re on a budget. Many (if not all) of the images on these sites are completely free.

Image Creation:

For those of us who are artistically challenged (or simply lack fancy software), these sites allow you to create beautiful images and infographics at a very reasonable price.


Promotional Tools for Content

Content promotion is a challenge for today’s marketers, and it is easy to get lost in the sea of advice. But there are essentially three things you can do to promote your content:

  1. Make it easier for people to find it naturally (aka “organically”).
  2. Nurture, grow, and leverage your audience once they engage with you.
  3. Pay someone for advertising.
Image of a megaphone to illustrate content promotion tools.

There are many different techniques and options within each of these categories, and it is common to use some sort of combination. But since each business is unique there really isn’t just one approach that fits everyone. Consider your options and select those that suit your goals, budget, and target audience. Then start small and experiment until you find something that works for you.

Below are a few content marketing tools that can help.

Website Tools:

Crafting and publishing engaging content is an important first step, but you also need to make it easy to find and share. Here are a few tools you can employ right on your site.

  • Yoast
    This is a plugin that simplifies the application of basic search engine optimization (SEO) techniques. The free version is quite robust.
  • Click to Tweet
    Created by CoSchedule, this plugin lets you highlight tweetable quotes in your blog posts for easy sharing.
  • Sumo
    One of the best ways to promote your content is to build a list of email subscribers. Sumo offers a suite of tools to help you build your list and drive website traffic.

Social Media Management Tools:

You can breathe life into new content by sharing it with your network. However, sharing social media posts manually and in real-time is inefficient, so there are hundreds of social media platforms for scheduling. Let me save you some time by pointing you to a few of my favorites.

Influencer Outreach Tools:

Building and nurturing relationships with people and companies who complement yours can provide a powerful boost for your business. These relationships can create opportunities for guest posts, mentions, co-produced content, inbound links, and sales. Forging these connections takes time, of course, but it can be well worth the effort. Here are some tools that can help you find influential people in your space.

  • BuzzSumo
    Researching a topic using this tool can help you find a list of relevant articles. The authors alone could be of interest. and if you click on the “View Sharers” button you can see who shared each article on Twitter.
  • Hunter
    Once you create a shortlist of people you wish to connect with, this tool can help you find their email addresses.
  • Quora
    Enter your topic in this tool to find related questions and the experts who answer them.

Paid Promotion:

All social media platforms and search engines offer paid advertising that can boost the reach of your content. Other advertising options are available on content discovery platforms like Reddit. You can also invest in syndication services such as Outbrain and Taboola, which allow you to promote your content on relevant websites.


Content Analytics Tools

Image of a person pointing at analytical data to illustrate content analytics tools.

Analytics tools vary widely in sophistication. They range from simple tools that measure just a few metrics to entire suites that track complicated, multi-step marketing campaigns.

The tools you use will depend on the metrics that are important to your business. But keep in mind that different tools measure metrics in different ways. Choose those that utilize methods you’re comfortable with and track your progress over time.

Below are a few of the more common and affordable options.

  • Google Analytics
    This free tool provides a wealth of information about the characteristics of your website traffic. You can drill down to specific landing pages to gain granular insight into the sources of traffic. You can also customize this tool to track actions of particular interest, such as the conversion rate for important pieces of content.
  • Google Search Console
    Formerly known as Google Webmaster Tools, this tool allows you to monitor your site’s performance in Google search. You can look at your performance site-wide or isolate individual pages to see the keywords people use to find your content.
  • Moz Pro
    Content and SEO go hand-in-hand. As such, many tools SEO experts use are also great for content marketers, especially those that allow you to dig deep into keywords. Moz Pro is one such tool. There are others listed under the “content research” section of this resource.
  • BuzzSumo
    BuzzSumo allows you to view the success of your content on major social media networks. Copy and paste a URL directly into the tool to look at your shares one piece of content at a time. Or, submit your homepage to see all content from the past year. For additional information about BuzzSumo, please read my post titled “How One Killer Tool Can Transform Your Content Marketing.”
  • Sumo
    Sumo’s suite of apps can help you improve your website’s performance. Its “heat map” tool allows you to see how your visitors interact with each page.


What Tools Would You Recommend?

I hope this list of content marketing tools is useful. As always, I welcome your feedback. If you would like to discuss any of these tools or suggest an addition, please submit your information below.

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